Generating paperwork

Specify the information to be included in the various schedules and reports, as well as the format of the reports, in the Generate Paperwork dialog box.

The Create Report command automatically creates certain reports as preformatted worksheets; see Using preformatted reports.

Parameter	Description
Schedules	Select the schedules to add to the file. Then click Setup to open the Schedule Formatting dialog box, and set the format of each schedule individually; see Schedule setup.
Reports	Select the reports to add to file
Inventory	Select to create a report that shows the items currently placed on the light plot and the items available. Select Break Down by Position to separate instrument information according to hanging position. If you have not yet entered inventory data, click Setup and enter it on the Lighting inventory setup dialog box.
Magic Sheets	Select to add graphical representations of instruments to the plot. Then click Setup to set up the magic sheet formatting; see Magic sheets.
Color Cut List	Select to add a color cut list that shows all the colors required by the show, and calculates the number of each cut size required per color. Select Break Down by Position to separate the cut list according to hanging position.
Header Configuration	For the Left, Center, and Right header positions, select the event information to be displayed from the list (Designer, Event Name, and/or Date).
Event Information	Enter the name of the lighting Designer and the Event Name, if desired. Enter the date of the event, or click Date to use today’s date. The information displays on the paperwork as specified by the Header Configuration.
Page Height/Width	Enter the Page Height and Page Width values in the default file units. These values specify the print area (page width with printer margins). The width of the schedule columns is affected by this value. If desired, a different unit can be used by specifying the value and the unit. For example, even if the default file units are centimeters, enter 8" to specify eight inches.

2. If Magic Sheets were generated, a new design layer is added to the file. Depending on the type of magic sheet generated, the new design layer is called Magic Sheet-Area or Magic Sheet-Color. The magic sheets are placed on this design layer, and formatted to the specified page size (select View > Zoom > Fit to Objects if the magic sheet items cannot be seen). If the light plot parameters are changed, regenerate the magic sheets to reflect the updates.

3. All other generated schedules and reports display as worksheet resources in the Resource Manager. To add schedules and reports to the light plot for printing, see Placing a worksheet on the drawing.

● If the light plot parameters are edited, regenerate the report or schedule to reflect the updates.

Schedule setup

Specify the information to be included in the various schedules, as well as the format of the schedules, from the Schedule Formatting dialog box.

1. From the Schedule Formatting dialog box, select each desired schedule from the Schedule list and set up the formatting as needed.

When selecting Available fields and Column Order, press and hold the Shift key to select multiple, contiguous items or press and hold the Ctrl key (Windows) or Command key (Mac) to select non-contiguous items.

Parameter/Button	Description
Printed Name	Suggests a title for the top of the report of the selected schedule. Change the title, if desired, by typing in a new title for that schedule.
Available Fields	Displays the items that can be included in the schedule
Schedule Columns	Displays, in order, the columns that have been selected to appear in the schedule
Move >	Adds a selected available item to the list of schedule columns
Move <	Removes a column from the Schedule Columns list
Move Up/Move Down	The most recently added item displays at the bottom of the Schedule Columns list, indicating that it is the last column in the report; to change the column order, select a column and click the Move Up and Move Down buttons until it is in the desired order
Column Format	For each column in the Schedule Columns list, select Wide, Medium, or Narrow from the Width list. These selections represent the relative widths of the columns in relation to the other columns. Since the schedule is automatically fit to the page, specifying the actual widths is unnecessary. The actual width of the column is dependent upon the number of columns as well as the final printed schedule size.
Page Formatting	Specifies the formatting of the Column Headers and report Body text; select the Font, Style, and Size for each. Click the Change button to open the Format Text dialog box for editing text parameters (see Formatting text).

2. After specifying the column information, order, and width, as well as the page formatting for each type of schedule to be generated, click OK to return to the Generate Paperwork dialog box.

3. From the Generate Paperwork dialog box, select each schedule you want to include in the file. When you click OK, the selected schedules are added to the file as worksheet resources. Additionally, the schedule formatting settings are saved in the Schedule Formats worksheet. The worksheets can be imported into another file through the Resource Manager.

Magic sheets

Magic sheets are graphical representations of instruments on the plot used for cueing a show. They can be broken down either by focus point or color.

The Theatre Styles are editable symbols. Custom styles can be added into the file’s Theater Types folder using the Resource Manager.

2. Click OK to return to the Generate Paperwork dialog box. Select the Magic Sheets report option, and click OK again to place the magic sheet object in the drawing.

Action	Description
Generates the magic sheets with lighting summarized by color	Click Color; each instrument of a particular color is shown in one view. The general Theatre Style needs to be selected from the list to be used as a reference for the color summaries.
Generates the magic sheets with lighting summarized by focus area	Click Area. All instrumentation that has a specified focus point will be included in the report. If desired, the magic sheet color number value can be displayed in an approximation of its gel color. Select Show Color Name in color.